13-05-26 Annual Meeting of the Parish Council

Summons issued – 8^th May 2026

To Members of the Parish Council,

Councillors, Christine Burrows, Brent Cheetham, Mike Clark, John Henderson, Chris Omand, Ben Roberts, Paul Singleton, David Sive.

You are summoned to attend the Annual Meeting of Northaw & Cuffley Parish Council that will be held at 7pm on Wednesday 13^th May 2026 in Cuffley Hall, Maynard Place, Cuffley EN6 4JA.

Your presence is summoned for transacting the business outlined in the agenda below.

The meeting is open to the press and public unless the Council do otherwise RESOLVE to enter private session where members of the public and press are excluded.

Lisa Peters LCGI PSLCC CPFA CiLCA

Clerk to Northaw & Cuffley Parish Council

__________________________________________________________________________

AGENDA

26/27-01 ELECTION OF CHAIR
To receive nominations and elect a Chair to serve for Council year 2026/27
To accept the declaration of office for the Chair

26/27-02 ELECTION OF VICE CHAIR
To receive nominations and elect a Vice Chair to serve for Council year 2026/27
To accept the declaration of office for the Vice Chair

26/27-03 APOLOGIES & ANNOUNCEMENTS
To receive and accept apologies for absence

26/27-04 DECLARATIONS OF INTEREST
a) To receive declarations of interest from members regarding items on the agenda
b) To receive any written requests for dispensations for declarable interests; and
c) To grant any requests for dispensation as appropriate

26/27-05 QUESTIONS FROM THE PUBLIC
Members of the public may ask a question, make representation, or give evidence in
respect of the business on the agenda for a maximum per item of 3 minutes.

26/27-06 COUNCIL MEETINGS, STAFFING COMMITTEE, WORKING PARTIES &
REPRESENTATIVES ON EXTERNAL ORGANISATIONS
a) To note the Full Council meeting dates for 2026/27
b) To confirm membership of the Staffing Committee for 2026/27.
c) To confirm ongoing arrangements for the Planning Working Group for 2026/27.
d) To receive feedback from the Highways and Footpaths Advisory Working Party.
e) To appoint a named member representative for 2026/27 to each of the following:
• Cuffley Hall & Management Executive Committee
• Kidston Institute

26/27-07 MINUTES OF PREVIOUS MEETINGS & COMMITTEES OF THE PARISH COUNCIL
To accept and confirm the minutes of the Full Council meetings held on Wednesday 11th
March 2026 are a true and accurate record.

26/27-08 COUNCIL DOCUMENTATION REVIEW
To review, and adopt the following for the following Council year:
a) Standing Orders
b) Financial Regulations
c) Code of Conduct
d) Scheme of Delegation

26/27-09 FINANCE
Council to review and agree the following financial matters:
a) To retrospectively approve payments March, April 2026 BACS payments paid under delegated authority by the Office Manager, and Acting Clerk, and to sign the bank reconciliations up to date
b) To delegate authority for the May and June invoices to be set up for payment and retrospectively approved by Council at the July 2026 Parish Council meeting.
c) To note the S137 payment amount for 26/27.
d) To confirm bank account signatories, and add any additional signatories for 2026/27
e) To note the requirement for a Council meeting in June to approve the NCPC Parish accounts for 2025/26 prior to the audit deadline. Date proposed 25th June 2026

26/27-10 FINANCE – REPORTS ON PROPOSED EXPENDITURE AND ACTION
a) To consider a report on required safety works on trees in various Parish Council managed locations
b) To consider a report on remedial works proposed to the Foul Sewer Run at KGV.

26/27-11 LANDOWNER & LEGAL MATTERS
a) To review a surveyor’s report relating to Cuffley Hall and approve delegated authority for the Clerk to proceed with quotations required based on the maintenance requirements.

b) To review the KGV Feasibility Study Final Report from Groundwork East regarding the proposals for KGV and approve delegated authority for the Clerk to proceed with investigation into the feasibility of the options proposed.

26/27-12 PARISH ADMINISTRATION
To note a verbal or written report from the Clerk to include the following items for debate, discussion and instruction as required:
a) Clerk’s report
b) To note any matters for report since the issue of this agenda – these items will be for information only and no decisions other than to agenda an item
for future discussion
c) Councillors may ask any questions of the Office Manager relating to business on this agenda or future business

26/27-13 QUESTIONS FROM THE PUBLIC
Time permitting and only at the Chair’s discretion members of the public may be offered the opportunity to ask a question on the business discussed.

If the Council resolve under the Public Bodies (Admissions to Meetings) Act 1960, the public and representatives of the press and public and broadcast media must be excluded from the meeting as in consideration of the items of business their broadcast or publicity would be prejudicial to the public interest due to the confidential or commercial nature of the business to be transacted.

The below list of papers were issued with the meeting summons to all Councillors: