Meetings

View agenda, minutes and documents for all meetings

Meetings of the Full Parish Council will usually be held in the months of January, March, May, June*, July, September and November. The May Meeting is the Annual Parish Council Meeting when the Chairman and Vice Chairman of the Council are elected for the new Council Year. *If convened, the June Meeting is a relatively short meeting for the main purpose of agreeing the Annual Return, and Statutory Statements.

The HR Committee will meet at least 3 times a year to deal with all staffing matters including recruitment. Meetings are held as and when required, subject to need. Dates & Venue will be notified at least 3 clear days in advance on the Council Notice Boards and the Council website. Members are currently Cllr Burrows, Cllr Henderson, and Cllr Roberts. Minutes will be placed on the website, however due to the confidential of the matters being discussed they may require to be redacted.

The Local Government Act states that every parish must hold a Meeting of the Parish Electorate once a year. This meeting must be held between 1st March and 1st June and proceedings must not begin before 6pm. The Chairman of the Parish Council (or vice-chair if the Chairman is unable to attend) must preside. The Agenda is usually a standard agenda, allowing for the presentation of reports on the business of the last 12 months. The Annual Meeting of the Parish Electorate is not a parish council meeting, and is not conducted in the same way, nor governed by the same rules. It is an opportunity for parishioners to question Councillors on any issues relating to the Parish.

The Parish Council is not a Planning Authority and therefore does not determine planning applications. However the Parish Council is formally consulted by Welwyn Hatfield Council on all planning applications within the Parish. Planning applications typically have a 21 day consultation period. Therefore, the Planning Committee Meetings are held every two or three weeks, depending on the volume and sensitivity of the applications to be considered.

The aim of this committee is to advise the full Parish Council on matters related to highways. The role of the group includes addressing issues related to highways such as roads, footpaths, public transport, and Highways Improvement Plans for the Parish, and making recommendations to be ratified, if appropriate, by Full Council (NCPC). Provide NCPC with regular reports on progress. The group was established by NCPC in January 2025. The group will select a Councillor to chair the meetings, normally in May each year or as required. The working group is to adopt an open and inclusive approach. The working group shall meet a minimum of once a year, but members of the working group can decide to hold additional meetings as required. If a meeting is not held in any one year the group will be disbanded.

The KGV Working Party will meet on an ad hoc basis, as required, reviewing information to enable decision making relating to the current KGV Consultation and refurbishment.